CABIN TYPE PRICE NOTES
INTERIOR (Cat. 10) (picture) $1,249 [ GS available ]
INTERIOR (Cat. 9) (picture) $1,299 [ GS available ]
OCEAN VIEW (Cat. 8) (picture) $1,599 [ GS available ]
VERANDAH (Cat. 2B) (picture) $1,949
VERANDAH (Cat. 1C) (picture) $1,949
VERANDAH (Cat. 1B) (picture) $2,099
VERANDAH (Cat. 1A) (picture) $2,199
SUNSET VERANDAH (Cat. SV) (picture) $2,129
CONCIERGE CLASS (Cat. C3) (picture) $2,249
CONCIERGE CLASS (Cat. C2) (picture) $2,519
SKY SUITE (Cat. S2) (picture) $5,099
SKY SUITE (Cat. S1) (picture) Inquire about availability
CELEBRITY SUITE (Cat. CS) (picture) $6,549
ROYAL SUITE (Cat. RS) (picture) $8,149 Inquire about availability
PENTHOUSE SUITE (Cat. PS) (picture) $10,749 Inquire about availability
Cruise rates are per person, based on double occupancy. Pricing and availability are subject to change. [ GS available ] means that Guauranteed Share options are available in this category. The optional Bright Horizons Program Fee is $1,575. (The Program fee is waived for those under the age of 18.)

 

We reserve the right to cancel any Event because of inadequate enrollment that makes the trip economically infeasible to operate or because of our concerns with respect to the safety, health, or welfare of our travelers or staff.

A $750 pp deposit (or $1,350 pp for Concierge Class and Suites), plus a $150 pp Non-refundable Booking Service Fee, along with a completed reservation form confirms your space. FULL PAYMENT is due on December 1, 2019 (“Final Payment Date”) (or, if you book after December 1, 2019 at the time of booking). Passengers are not confirmed on the manifest and cruise tickets are not issued until your account is paid in full. The Program Fee ($1,575) payment is due 30 days after initial booking.

Payments may be made by check, money order, or major credit card (Visa, Master Card, Discover, Diners Club, or American Express). Checks are to be made payable to Insight Cruises, in U.S. dollars only, and drawn on a U.S. bank. There is a $25 charge for returned checks.

A signed Insurance Waiver is due in the Insight Cruises office upon issuance and no later than the Final Payment Date. Your booking is subject to cancellation unless we receive this paperwork.

If you purchase the cruise on your own, the Program Fee can be purchased separately. There is a 60% Conference/Program Fee surcharge to do this. This surcharge covers all goods and services the cruiseline provides to guests traveling with our group. This option is capacity controlled.

All cruise prices are subject to change until your booking is confirmed. We will notify you of any price change, and await your acceptance, before your reservation is considered “booked” and confirmed. Either party may cancel the booking within 14 days of the initial $750 deposit, with no penalty, for any reason — so long as this cancellation is prior to 30 days prior to the Final Payment Date. (NOTE: The Online Booking Service Fee is non-refundable.) We’ll send you an email confirmation and an itemized receipt via mail/post within three (3) business days of your deposit. You must either return a signed copy of your DEPOSIT AND FINAL PAYMENT CONFIRMATION form — or electronically sign our DocuSign Certificate — within 30 days of booking or your cruise reservation is subject to cancellation. If you do not have either form by the Final Payment Date, your cruise reservation will automatically be cancelled and cancellation penalties will be assessed. We will send you multiple reminders by email and by phone before your reservation is cancelled. Passengers typically receive cabin assignments upon booking but these cabin assignments are subject to change.
 

There is a single-occupancy upcharge of 100%. Please use our PRICING CALCULATOR for a quick price quote.
 

This option is for passengers who are coming on Bright Horizons #38 by themselves and wish to share a cabin with another passenger in our group. Many Insight Cruisers, male and female, are independent travelers. Some of our sharing guests find a new friend in their roommate; some find a source of new information and viewpoints; all find a great cruise fee!

The cabin-share prices are the same as the per person double occupancy rates. Be sure to select the option on the online booking form that asks, “Do you want to share a room with another Insight Cruiser? (This is called our Share Program.)” NOTE: Only cabins without balconies are possible to share. (Please inquire if you wish to share a different category.) Share cabin assignments are generally made at time of ticket issuance — and shared cabin assignments are subject to change. Because of the limited number of accessible cabins, shares are not available for physically-challenged passengers.
 

$749 – $1,249 (varies by cabin category).
 

A $25 discount is given for each previous Insight Cruise attended. Minimum discount is $50 pp for previous Insight Cruisers. Maximum discount is 10% of the cruise fare.
 

Insight Cruises is happy to provide any service and/or make any travel arrangement(s) you would like. The following Service Fees are added to your invoice when the services are rendered:

  • Air Booking ($100 pp) — this fee is assessed for obtaining one air quote and booking your roundtrip air. (You will receive a quote for the best pricing and itinerary available.) This fee covers our cost to maintain your flight itinerary on your personal itinerary and to arrange your seat assignments. Flight schedules can change and when they do we notify you of all itinerary changes. If you are looking for a deluxe, customized service, including help with all of your travel arrangements, Insight Cruises can provide this service. Please see here for the details.
  • Shore Excursions Booking ($100 pp, $150 min. per booking) — if you would like, we can arrange and book all of your shore excursions. Included in the fee is a personalized itinerary and a separate accounting of your shore excursion purchases.
  • Refund ($30 per refund transaction or 5% of transaction value, whichever is greater, for any refund transaction) — examples: if, after payment, you remove items (such as cancel a hotel or the pre-cruise party) or decide to change your method of payment and request a refund.
  • Third-Party Payor ($50 per credit card) — this fee is imposed if someone other than the people traveling is paying all or part of your event cost.
  • Foreign Shipping Fees — there is a foreign shipping charge of $65 (to cover the shipping of paperwork) per foreign residence ($35 per Canadian residence).
  • No Email Access ($250) — this is assessed for those clients who do not have access to email or those who wish to receive all notices and updates from Insight Cruises via the Post Office. (Add an additional $25 for those residing outside the United States. The service below is included with this $250 charge.)
  • Over-the-Phone Booking ($50) — this is assessed for those new clients who "call in their booking" as opposed to filling out the online booking form. If you are a past client, because we already have your demographic data, we are happy to take your booking over the phone or via email at no charge.
  • Online Registration/Check-In ($50 pp, $75 min. per booking) — this fee includes checking you in online and emailing all associated paperwork to you. (Plus postage and handling if you want hard copies mailed or shipped.)
  • Hotel Booking ($50 pp, $75 min. per booking) — our services include confirming your reservations and ensuring a smooth check-in process when you arrive at your hotel.
  • Last-Minute Changes/Additions ($50 – $150 per change/addition per person) — this will be assessed for any last-minute (within 21 days of the Day Your Travel Begins) service that is provided to you. For most last-minute changes the fee is $50 (examples: minor name corrections or last-minute additions and/or cancellations) but if the change or request is complicated and involved, the fee can be as much as $150.
  • Repeated Declined Credit Card(s) ($50) — this may be assessed if two or more credit card transactions are declined.
  • Deviations ($75 pp per deviation) — this is assessed if you request a late embarkation or early disembarkation.

The above fees are non-refundable and will be collected at the time of adding our services.
 

Insight Cruises sends guests information and answers questions primarily via email. Using software we have a clear picture of the number of emails exchanged with guests — and on guests’ behalf — to make or change reservations, research and answer questions, and provide necessary information to guests across the trip-planning cycle. (The average number of emails for an average booking of two people is 27.) We understand that if you book hotel or air through Insight Cruises, this may lead to a predictable number of additional email exchanges.

Some guests’ trip preparation involves more emails and questions than others, whether due to the scope, duration, and complexity of travel or to personal communication or planning style. And some customers just want more personalized service. We estimate that each email costs Insight Cruises approximately $10. (Keep in mind, typing a response is a small part of providing an answer.) We therefore assess fees for usage that is more than double the average.

Once you book with Insight Cruises, you are allotted 35 emails and/or phone calls. Included in this count — as one each — are: each phone call to Insight Cruises; each email you send to us; our reply to your email; plus each email we send out and/or receive to research and answer your questions that are not answered or addressed on our webpages.

In addition to the included 35 emails (which is your initial allotment), most of our added services automatically increase your allotment:

A Suite booking comes with 10 additional emails.

When a booking surpasses the original 35 emails (plus any additional emails automatically provided as a result of the additional services above), you will be assesed $79 for an additional 10-email allotment.

Consider Our Enhanced Email Service Options

We believe our professional expertise is one of the most important benefits we offer to our clients. Focused planning, awareness of consequences, effective knowledge sharing, and careful management are built into our customer services. And we want to empower you to travel to your heart’s content and ask us as many questions as you need. Therefore, we offer two Enhanced Services:

  1. Basic Enhanced Email Service: $399 for 75 additional emails and/or phone calls
  2. Premium Enhanced Email Service: $699 for 150 additional emails

NOTES: You will be notified when you reach 50%, and then again at 75%, of your allotted number of emails. All of our Email Service Fees are non-refundable.
 

$79. Shift mental gears and start your road trip by joining us at Bright Horizons Pre-cruise Cocktail Party! Take this opportunity to meet your fellow Bright Horizons participants. The reception will be held in Plaza El Bosque the night before departure. Premium beer, local wines, and light hors d’oeuvres will be served.
 

Prior to our cruise you are invited to stay in our official pre-cruise hotel, the 4.5-star Plaza El Bosque. (Insight Cruises also charges a $50 pp, $75 min., non-refundable hotel-booking service fee.) Our pre-cruise hotel packages include taxes and breakfast. You will need to arrange for your own transportion from the airport (taxi is recommended).

Plaza El Bosque Park & Suites

  ONE NIGHT ADD’L NIGHTS
  ROOM RATE (up to 2 people)   $349   $329

The transfer from our hotel to the pier is $69 per person ($109 per person if you are not booking your hotel with us). This transfer is not included in the hotel pricing above. Hotel rates are subject to change and have limited capacity.
 

The Program Fee cancellations and refunds — The Program Fee is subject to the following cancellation fees: $95 if canceling six months or more before The Date Your Travel Begins (TDYTB); $195 if canceling between six months and the Final Payment Date; and no refund if canceling after the Final Payment Date. All Program cancellation fees, however, may be applied to any future Insight Cruise Program Fee.

Cruise, excursions, and/or hotel cancellations, refunds, and changes: Any cancellation or any change of status (or request for a change in status) which relates to your booking must be transmitted, AS SOON AS POSSIBLE, to Insight Cruises in writing or via email. If you have purchased insurance, and there is any unnecessary delay in notifying us of your change in status, your “cancellation date” will be affected and will likely adversely affect your insurance reimbursement.

Name changes are permitted (for a $150 fee) up until the Final Payment Deadline. Name changes after the Final Payment Deadline are considered a cancellation and the per-person cancellation fees, below, will be assessed.

Once booked, you are assessed a $150 per person Non-refundable Booking Service Fee. Additional per-person cruise cancellation fees are based on date of receipt of notice to cancel (via in writing or email):

  • Cancellation within 14 days of booking AND prior to the Final Payment Date: full refund of your deposit.*
  • Cancellation more than 14 days after booking and prior to the Final Payment Date: a $150 Cancellation Processing Fee.
  • Cancellation on or after the Final Payment Date and at least 91 days before The Date Your Travel Begins (TDYTB): You forfeit your Deposits.
  • Cancellation between 90 and 71 days before TDYTB: You forfeit your Deposits plus 15% of all non-Conference Fee charges.
  • Cancellation between 70 and 51 days before TDYTB: 50% of all non-Conference Fee charges or your Deposits, whichever is greater.
  • Cancellation between 50 and 31 days before TDYTB: 75% of all non-Conference Fee charges.
  • Cancellation at 30 days before TDYTB or later: no refund.

NOTES:

  • Guarantee Shares cancelling after December 1, 2019 forfeit their entire cruise fee.
  • *If you book within 30 days prior to, on, or after the Final Payment Date and then cancel there is a minimum $375 pp penalty.
     
  • All your food (excluding optional meals in the private restaurants), including 24-hour room service; tea, coffee, a half-dozen juices, and milk; use of the gym
  • Every evening, Celebrity Cruises provides top-flight Las Vegas-style entertainment in their large show lounge

The optional Bright Horizons Program Fee ($1,575) includes over 20 hours of programming plus several parties. Traveling companions who do not want to participate in our Program can simply enjoy their cruise (and our cocktail parties) and need not pay this additional Program Fee.
 

Additional per-person charges are: government taxes and fees ($259), a non-refundable Booking Service Fee ($150), tour leader gratuities ($10 per day), and Celebrity’ onboard gratuities ($14.50 per day) for your cabin steward and dining room staff (slightly higher on Suite cabins). Onboard there are several “private restaurants” with relatively small charges. See CABIN & SHIP INFO tab for details on these restaurants. Other items not included: the spa; casino action; shore excursions; and any expenses of a personal nature are extra.

For $484 pp, add the “Insight Cruises BONUS package,” which includes: $150 pp shipboard credit; UNLIMITED: specialty coffees and teas, craft and artisan beers, spirits, cocktails, frozen drinks, Coca Cola products, premium bottled water, and wines by the glass (see here for details); and, unlimited WiFi internet access for up to two devices online at any one time. (NOTES: This is “all or nothing” — i.e., if any one person in a given cabin wants this add-on, everyone in the cabin must sign up for this add-on. If you purchase this onboard the cost will be over $1,500 per person and will not include the $150 pp shipboard credit.)
 

The ship has a very limited number of specially equipped cabins for the Physically Challenged. Please let us know your specific needs. PC Guaranteed Shares are not available.
 

A Passport (valid through October 1, 2020) is required. Non-U.S. citizens residing in the United States will need valid Alien Registration (green) cards as well. All others must have valid passports and any required visas when boarding the vessel. All travel documents such as passports, visas, proof of citizenship, etc., that are required for embarkation, disembarkation at the ports of call, and re-entry into the United States are the responsibility of the passenger. Non-U.S. citizens are asked to check with government agencies, embassies or consulates to determine documentary requirements.

Please see the Exit, Entry & Visa Requirements area for the U.S. State Department’s information on Exit/Entry Requirements for U.S. Citizens. You will be denied boarding without proper proof of citizenship and without all necessary visas.

Along with many thousands of American travelers, we rely on VisaCentral for our visas (we are not affiliated with VisaCentral, we are simply happy customers).
 

When you book an Insight Cruise event, we include one or two trip insurance brochures in your Confirmation and Deposit package, based on your age and/or residency. Please carefully consider buying this or other travel insurance.

Are you covered by Medicare if you travel outside of the United States? Trip Cancellation and Interruption Insurance can also protect against cancellation penalties.

We’ve never had a guest cancel because they won the lottery or had a brilliant stroke of fortune. More often than you would expect, we have had guests cancel because of pre-event illnesses, sports injuries, broken bones, death in the family, unexpected surgery, emergency surgery, stolen passports, and general family uproar. Life does throw curves. Spare yourself financial disappointment if your trip must be cancelled or is interrupted.

Currently, we offer two options. Both will reimburse you 100% up to a maximum trip cost for covered reasons — assuming you have insured the full cost of your trip:

  1. For U.S. citizens of all ages, we recommend CSA’s G-906 product.
  2. For all non-U.S. citizens we recommend Abroad Insurance.

CSA G-906
Unlike most trip interruption and cancellation insurance policies, you can purchase CSA G-906 up to 24 hours prior to the Final Payment Date and still be covered for pre-existing conditions (granted that you are fit to travel at the time of purchase).
»» To review the CSA brochure
»» To download the Description of Coverage
»» Get a CSA quote and purchase the insurance

Abroad Insurance
Abroad Insurance is the only insurance plan that we can offer for all our international (non-U.S. and non-Canadian) participants. »» To review the brochure
»» Get a quote and purchase the insurance

NOTES: Trip Cancellation Insurance payments are not always refundable. Cancel-for-any-reason coverage varies slightly, carrier to carrier, based on the level of penalty when you cancel. CSA does not offer Cancel-for-any-reason coverage. Typically, if you cancel at the last possible moment, with cancel-for-any-reason coverage you are only likely to get between 70% and 80% back.
 

Dates and times that appear on our website are subject to change. Therefore, if you fly in the day the cruise begins, or fly home the day the cruise debarks, you should confirm your flight times with us prior to making your flight reservations. We also urge you to check airline cancellation penalties and change fees before purchasing air tickets since departure times and flights can change.

Airfare from all major cities, worldwide, is available from us or the cruiseline. We offer excellent, personalized, customized air (and hotel services) should you wish it. There are two other very good options in addition.

1) You can book the air yourself.
If you want to shop for your own air, we recommend http://www.kayak.com. Or book directly with your preferred airline.

2) You can reach out to our air supplier directly:
CRC Travel
Alison Bastianelli
2105 North Southport Avenue
Chicago, IL 60614
773-525-3800 ext 25
alison@crctravel.com

3) If you would like deluxe, personalized, and customized service with regard to your travel, Insight Cruises can provide this. There are two tiers to our service fees.

  • We charge a flat $100 fee plus $100/hour to assist you with your itinerary. We often need to compare a lot of flights and options, ultimately providing you with the best, most comfortable flights while balancing expense.
  • Once your itinerary is set, we charge $150 per person to purchase the tickets — if you would like us to do that. But because you now know the exact flights, dates, itineraries, and costs you can easily purchase the tickets yourself, if you wish, thus saving this $150 pp fee.

As part of option 3) you could choose to book the cruiseline’s air. The cruiseline’s air is often a little more expensive than buying directly, but the advantage is that the cruiseline takes responsibility for getting you on the ship and getting you home after the cruise. For mid-winter cruises, when flights are occasionally cancelled, this is an added measure of comfort.

Baggage fees and other charges may be directly assessed by airlines or airports. Be certain to confirm all air flights 72 hours prior to departure.

We urge you to check airline cancellation penalties before purchasing airline tickets since departure times and flights can change. Neither Insight Cruises nor Insight Cruises’ partners, co-producers, sponsors, or agents accept liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with Insight Cruises’ events.

Baggage and personal effects are at all times the sole responsibility of the participant (Trip Cancellation and Interruption Insurance typically provides you with an allowance to buy replacements for your trip.) Most homeowners policies, and most airlines, cover your lost luggage.
 

The order of our activities, on any given day, may vary from the description based on traffic and/or other considerations. Insight Cruises reserves the right to substitute hotels, if necessary. Please note that extreme weather conditions may force changes to the advertised schedule. Insight Cruises reserves the right, without penalty, to make changes in the published itinerary whenever, in Insight Cruises’ judgment, conditions warrant, or if Insight Cruises deems it necessary for the comfort, convenience, or safety of our participants.
 

Participants on Insight Cruises events may be photographed for educational and promotional purposes.
 

Smoking is not allowed in your cabin or inside the ship. You may smoke on your cabin balcony if you have one and there is a smoking area, outside, on the upper deck, all the way aft.
 

Bright Horizons is managed by Insight Cruises, hired as an independent contractor. Insight Cruises acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither Scientific American nor Insight Cruises shall be held liable for personal injury, death, property damage or accident, delay, or irregularity arising out of any act or omission of these suppliers. Scientific American and Insight Cruises reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of our participants.

Scientific American and Insight Cruises reserve the right, without penalty, to decline to accept any person as a participant. Insight Cruises reserves the right to require any participant to withdraw, at the participant’s own expense, from the event at any time, when such action is determined by Insight Cruises’ staff to be in the best interests of the health, safety, or general welfare of the group or the individual participant; Insight Cruises will then refund the recoverable portion of the total amount paid that corresponds to the cost of unused services and/or accommodations, if applicable. Scientific American and Insight Cruises accept no liability for the purchase of non-refundable airline tickets to the cruise departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant.

Dates, schedules, and program details, although provided in good faith based on information available at the time of publication of the flyer(s) or the website, are subject to change and revision. Neither Insight Cruises nor Insight Cruises’ partners, co-producers, sponsors, or agents accept liability for cancellation penalties or change fees related to domestic or international airline tickets purchased independently in conjunction with Insight Cruises’ events.

AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:

The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this event, as well as the terms and conditions of application and participation as set forth in the event brochure and/or these webpages, and recognizes and accepts any risk associated with the event and the conditions, including the refund policy, set forth above. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel, including but not limited to the hazards of various modes of transportation, forces of nature, force majeure, acts or omissions of foreign governments, terrorism, civil unrest, war or insurrection, theft, illness, disease, strikes, and damage to person or property due to the negligent acts or omissions of event staff or others. In consideration of, and as part payment for, the right to participate in the event, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release Scientific American and Insight Cruises and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this event, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of event staff or other related persons or entities. In addition, by registering for this event, the applicant certifies that he or she is mentally and physically capable of full participation in this event.

BY REGISTERING FOR THIS CRUISE, THE PARTICIPANT AGREES TO THE RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER AND THE TERMS AND CONDITIONS HEREIN.