PRICING & TERMS

This trip is limited to 200 people.

The tour cost is $2,999 per person (pp) — based on double occupancy. Add $749 for singles (add $1,699 for singles in the King Executive Suite). Gratuities are $50 per person and there is a $150 NON-REFUNDABLE per person booking fee.

A $500 per person deposit, plus the $150 pp Non-refundable Booking Service Fee mentioned above, along with a completed reservation form confirms your space. (We accept payment via MasterCard, Visa, Discover, Diners Club, American Express or by wire/bank transfer or by check drawn on a U.S. bank.) A second advance payment of $500 is due December 1, 2016. (If you book after December 1, 2016 your initial deposit will be $1,000.) Combined, these two $500 payments ($1,000 total) represent your “Deposit”. The balance is due (“Final Payment date”) May 15, 2017.

Roundtrip air between Nashville, TN and your home gateway is NOT included. Please see the section What’s included in the costs for the complete list.
 

SINGLE SUPPLEMENT

$749 for the Deluxe Room; $1,448 for the King Executive Suite. Single rates are capacity controlled and subject to change or withdrawal (prior to a confirmed booking) at any time.

Or share a room! The price is the same as the per person double occupancy rate. Be sure to select the option on the online booking form that asks, “Do you want to share a room with another Insight Cruiser?” (This is called our Share program.)" NOTE: Only standard rooms are available to share. Share room assignments are generally made at time of ticket issuance — and shared assignments are subject to change. If you can be matched, you will be matched with members of the same gender, and we factor in age and geography where possible. Shares are guaranteed if you book prior to April 1, 2017.
 

3RD- AND 4TH-PERSON RATES

$1,099 per person.
 

UPGRADES

Air and/or hotel upgrades are available throughout the trip. Pricing for these change based on availability at time of request. Call or email for an estimate.
 

ADDITIONAL PAID SERVICES

  • Air Booking ($150 pp) — this fee is assessed for obtaining one air quote and booking your roundtrip air. (You will receive a quote for the best pricing and itinerary available.) This fee covers our cost to maintain your flight itinerary on your personal itinerary and to arrange your seat assignments. Flight schedules can change and when they do we notify you of all itinerary changes. If you are looking for a deluxe, customized service, including help with all of your travel arrangements, Insight Cruises can provide this service. Please see here for the details.
  • Refund ($30 per refund transaction or 5% of transaction value, whichever is greater, for any refund transaction) — examples: if, after payment, you remove items (such as cancel a hotel or the pre-cruise party) or decide to change your method of payment and request a refund.
  • Third-Party Payor ($50 per credit card) — this fee is imposed if someone other than the people traveling is paying all or part of your event cost.
  • Foreign Shipping Fees — there is a foreign shipping charge of $65 (to cover the shipping of paperwork) per foreign residence ($35 per Canadian residence).
  • No Email Access ($250) — this is assessed for those clients who do not have access to email or those who wish to receive all notices and updates from Insight Cruises via the Post Office. (Add an additional $25 for those residing outside the United States. The service below is included with this $250 charge.)
  • Over-the-Phone Booking ($50) — this is assessed for those new clients who "call in their booking" as opposed to filling out the online booking form. If you are a past client, because we already have your demographic data, we are happy to take your booking over the phone or via email at no charge.
  • Last-Minute Changes/Additions ($50 – $150 per change/addition per person) — this will be assessed for any last-minute (within 21 days of the Day Your Travel Begins) service that is provided to you. For most last-minute changes the fee is $50 (examples: minor name corrections or last-minute additions and/or cancellations) but if the change or request is complicated and involved, the fee can be as much as $150.
  • Repeated Declined Credit Card(s) ($50) — this may be assessed if two or more credit card transactions are declined.
  • Deviations ($75 pp per deviation) — this is assessed if you request a late embarkation or early disembarkation

The above fees are non-refundable and will be collected at the time of adding our services.
 

Insight Cruises sends guests information and answers questions primarily via email. Using software we have a clear picture of the number of emails exchanged with guests — and on guests’ behalf — to make or change reservations, research and answer questions, and provide necessary information to guests across the trip-planning cycle. (The average number of emails for an average booking of two people is 27.) We understand that if you book hotel or air through Insight Cruises, this may lead to a predictable number of additional email exchanges.

Some guests’ trip preparation involves more emails and questions than others, whether due to the scope, duration, and complexity of travel or to personal communication or planning style. And some customers just want more personalized service. We estimate that each email costs Insight Cruises approximately $10. (Keep in mind, typing a response is small part of providing an answer.) We therefore assess fees for usage that is more than double the average.

Once you book with Insight Cruises, you are allotted 35 emails and/or phone calls. Included in this count — as one each — are: each phone call to Insight Cruises; each email you send to us; our reply to your email; plus each email we send out and/or receive to research and answer your questions that are not answered or addressed on our webpages.

In addition to the included 35 emails (which is your initial allotment), most of our added services automatically increase your allotment:

When a booking surpasses the original 35 emails (plus any additional emails automatically provided as a result of the additional services above), you will be assesed $79 for an additional 10-email allotment.

Consider Our Enhanced Email Service Options

We believe our professional expertise is one of the most important benefits we offer to our clients. Focused planning, awareness of consequences, effective knowledge sharing, and careful management are built into our customer services. And we want to empower you to travel to your heart’s content and ask us as many questions as you need. Therefore, we offer two Enhanced Services:

  1. Basic Enhanced Email Service: $399 for 75 additional emails and/or phone calls
  2. Premium Enhanced Email Service: $699 for 150 additional emails

NOTES: You will be notified when you reach 50%, and then again at 75%, of your allotted number of emails. All of our Email Service Fees are non-refundable.
 

CANCELLATIONS, REFUNDS, INSURANCE, CHANGES

Any cancellation or change of status (or request for a change in status) which relates to your booking must be transmitted as soon as possible to Insight Cruises in writing or via email. If you have travel insurance, and there is an unnecessary delay in notifying us of your change in status, your “cancellation date” will be affected and will adversely affect your insurance reimbursement.

Name changes are permitted (for a $150 fee) up until the Final Payment Deadline. Name changes after the Final Payment Deadline are considered a cancellation and the per-person cancellation fees, below, will be assessed.

Once booked, you are assessed a $150 per person Non-refundable Booking Service Fee. Additional per-person cancellation fees are based on date of receipt of notice to cancel (via in writing or email):

  • Cancellation within 14 days of booking (and prior to May 15, 2017): full refund minus the $150 pp Non-refundable Booking Service Fee.
  • Cancellation more than 14 days after booking and prior to the Final Payment Date: $150 Cancellation Processing Fee
  • Cancellation on or after the Final Payment Date and at least 91 days before The Date Your Travel Begins (TDYTB): $500 cancellation fee.
  • Cancellation between 90 and 76 days before TDYTB: You forfeit your Deposits.
  • Cancellation between 75 and 51 days before TDYTB: 50% of all charges.
  • Cancellation between 50 and 31 days before TDYTB: 75% of all charges.
  • Cancellation at 30 days before TDYTB or later: no refund.

Air and/or pre- and/or post-tour bookings, including but not limited to hotel packages are subject to the same cancellation fees cited above.

If the tour is canceled by Insight Cruises for any reason, Insight Cruises shall incur no liability beyond the refund of all tour participants’ payments received. However, if Insight Cruises must cancel for reasons beyond its control, including but not limited to weather, disease, strikes, acts of God, acts of terrorism or war, Insight Cruises’s liability shall be limited to a refund of only those portions of the tour cost Insight Cruises is able to recover from suppliers.

All prices are subject to change until your booking is confirmed. We will notify you of any price changes, and await your acceptance, before your reservation is considered “booked” and confirmed. Before May 15, 2017, either party may cancel the booking within 14 days of initial Deposit, with no penalty, for any reason. We’ll send you an email confirmation (if you provide us with your email address) and an itemized invoice (“DEPOSIT AND FINAL PAYMENT CONFIRMATION”) via mail/post within three (3) business days of your Deposit. You must return a signed copy of your DEPOSIT AND FINAL PAYMENT CONFIRMATION form within 30 days of booking or your reservation is subject to cancellation. If you do not return this form by the FINAL PAYMENT date, your reservation will automatically be cancelled and cancellation penalties will be assessed. You will be sent reminders via email and by phone before your reservation is cancelled.

Any/all lost deposits — as a result of a cancellation — for this event can be applied to any future Insight Cruise conference fee.
 

WHAT’S INCLUDED IN THE COSTS

  • Five (5) nights in our 4.5-star hotel.
  • Ten (10) meals: five (5) breakfasts, three (3) lunches, and two (2) dinners (with a pre-dinner cocktail party).
  • Two half-days of seminars plus a guided visit to Vanderbilt University’s Dyer Observatry.
  • WIFI internet access in our Nashville hotel.
  • Services of professional guides.
  • Services of tour managers.
  • All land transportation between our hotels and the places we will visit or tour.
  • Entrance fees to all sites (as listed on the itinerary).
     

WHAT’S NOT INCLUDED

  • The Non-refundable Booking Service Fee ($150 per person).
  • Tour leader gratuities ($50 per person).
  • Shuttle service from the Nashville Airport to the Hotel is not available. A taxi ride will cost under $50.
  • Air to Nashville for the beginning of the trip and air home from Nashville at the end of the trip.
  • Passports and visa fees.
  • Meals and activities not specifically included in the tour.
  • Wines and liquors, mineral waters, and food and beverages not on the regular menu of included meals.
  • Accident, baggage, and Trip Cancellation and Interruption insurance (in addtion to what is below, details for obtaining this optional coverage will be provided with confirmation material).
  • Items of a person nature, including the spa in the hotel, laundry services, etc.
     

IDENTIFICATION REQUIREMENTS

For U.S. citizens 18 years of age or older, a valid driver's license is required. For those living outside of the USA, all travel documents such as passports, visas, etc., that are required for entering the United States, and re-entry into the country of final destination are the responsibility of the passenger. Everyone is asked to check with their government’s agencies, embassies, or consulates to determine documentary requirements and/or needs for visas.
 

TRIP CANCELLATION & INTERRUPTION INSURANCE

When you book an Insight Cruise event, we include one or two trip insurance brochures in your Confirmation and Deposit package, based on your age and/or residency. Please carefully consider buying this or other travel insurance.

Are you covered by Medicare if you travel outside of the United States? Trip Cancellation and Interruption Insurance can also protect against cancellation penalties.

We’ve never had a guest cancel because they won the lottery or had a brilliant stroke of fortune. More often than you would expect, we have had guests cancel because of pre-event illnesses, sports injuries, broken bones, death in the family, unexpected surgery, emergency surgery, stolen passports, and general family uproar. Life does throw curves. Spare yourself financial disappointment if your trip must be cancelled or is interrupted.

Overall, we offer four options; all four of them will reimburse you 100% up to a maximum trip cost for covered reasons — assuming you have insured the full cost of your trip:

  1. Travel Guard Gold is best for U.S. citizens over the age of 65 with limited health insurance and want a comprehensive insurance plan.
  2. For U.S. citizens 65 and younger, MH Ross’s Advantage Asset product is the most cost-effective “trip cancellation and interruption” coverage available and we heartily recommend it.
  3. For U.S. citizens of all ages but particularly over the age of 65, we also highly recommend CSA’s Sail Safe Cruise Program.
  4. For all non-U.S. citizens we recommend Abroad Insurance.

Travel Guard Gold
Travel Guard Gold coverage includes protection such as Trip Cancellation, Trip Interruption, Emergency Medical and Dental, Travel Assistance Services (incl. Personal Security Assistance), and Supplier Financial Default. If you purchase this plan within 10 days of your initial deposit, pre-existing medical conditions are covered. For a 40% premium surcharge Travel Guard also offers Cancel For any Reason Coverage (CFAR). CFAR must be purchased within 10 days of your initial deposit. CFAR is not available for NY residents. Please study the details before you’re certain you need this additional coverage. For your Travel Guard Gold brochure, please click on the name of the state of your residency:

»» Get a Travel Guard quote and purchase the insurance

TripAssure Advantage Asset Product
Another company we have very high regard for is TripAssure and we heartily recommend their Advantage Asset Product. This product provides Primary Coverage* no matter when it is purchased. If you’re 65 years old or younger (at the time you purchase your plan), TripAssure’ Asset product is the most cost-effective “trip cancellation and interruption” coverage available. If you purchase this plan within 10 days of your initial deposit, pre-existing medical conditions are covered. TripAssure also offers Cancel For any Reason Coverage (CFAR) on their Complete Plan. CFAR must be purchased within 10 days of your initial deposit. TripAssure’s cancel-for-any-reason does not impose any “fit to travel at time of purchase” requirement. Please study the details before you’re certain you need this additional coverage.
»» To review the TripAssure brochure
»» Get an TripAssure quote and purchase the protection

CSA Sail Safe
Unlike the two policies above, CSA Sail Safe is not priced based on your age. The cost of the insurance is based solely on your trip cost. In addition, you can purchase CSA Sail Safe up to 24 hours prior to the Final Payment Date and still be covered for pre-existing conditions (granted that you are fit to travel at the time of purchase). Also, like Travel Guard and MH Ross, for about a 50% premium surcharge, CSA will provide cancel-for-any-reason coverage, however, CSA requires that CFAR is purchased 24 hours within booking your event.
»» To review the CSA brochure
»» Get a CSA quote and purchase the insurance

Abroad Insurance
Abroad Insurance is the only insurance plan that we can offer for all our international (non-U.S. and non-Canadian) participants. »» To review the brochure
»» Get a quote and purchase the insurance

NOTE: You will get maximum coverage and benefits if you book insurance the day you book. Trip Cancellation Insurance payments are not refundable (but sometimes are transferrable). Cancel-for-any-reason coverage varies slightly, carrier to carrier, based on the level of penalty when you cancel. Typically, if you cancel at the last possible moment, with cancel-for-any-reason coverage you are only likely to get between 70% and 80% back. *Primary Coverage is ideal for those who rely on Medicare, for instance, or other U.S. citizens who do not have healthcare coverage outside the USA.
 

HOTEL ADD-ONS

Additional pre- and/or post-tour hotel stays are available through Insight Cruises. The rate is $325 per room per night (plus a one-time $50 per person service fee). Upgrade to an King Executive Suite for an additional $299 per night (total for the room — that is not a per-person rate). Hotel prices include all taxes and wifi. (Breakfast is included the mornings of August 18–21.)
 

ALL ABOUT AIRFARE

Dates and times that appear on our website are subject to change. Therefore, if you fly in the day the event begins, or fly home the day the event ends, you should confirm your flight times with us prior to making your flight reservations. We also urge you to check airline cancellation penalties and change fees before purchasing air tickets since departure times and flights can change.

Airfare from all major cities, worldwide, is available from us. We offer excellent, personalized, customized air (and hotel services) should you wish it. There are two other very good options in addition.

1) You can book the air yourself.
If you want to shop for your own air, we recommend http://www.kayak.com. Or book directly with your preferred airline.

2) You can reach out to our air supplier directly:
CRC Travel
Alison Bastianelli
2105 North Southport Avenue
Chicago, IL 60614
773-525-3800 ext 25
alison@crctravel.com

3) If you would like deluxe, personalized, and customized service with regard to your travel, Insight Cruises can provide this. There are two tiers to our service fees.

  • We charge a flat $100 fee plus $100/hour to assist you with your itinerary. We often need to compare a lot of flights and options, ultimately providing you with the best, most comfortable flights while balancing expense.
  • Once your itinerary is set, we charge $150 per person to purchase the tickets — if you would like us to do that. But because you now know the exact flights, dates, itineraries, and costs you can easily purchase the tickets yourself, if you wish, thus saving this $150 pp fee.

Baggage fees and other charges may be directly assessed by airlines or airports. Be certain to confirm all air flights 72 hours prior to departure.

We urge you to check airline cancellation penalties before purchasing airline tickets since departure times and flights can change. Neither Insight Cruises nor Insight Cruises’ partners, co-producers, sponsors, or agents accept liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with Insight Cruises’ events.

Baggage and personal effects are at all times the sole responsibility of the participant (Trip Cancellation and Interruption Insurance typically provides you with an allowance to buy replacements for your trip.) Most homeowners policies, and most airlines, cover your lost luggage.
 

ITINERARY CHANGES

The order of our activities, on any given day, may vary from the description based on traffic and/or other considerations. Insight Cruises reserves the right to substitute hotels, if necessary. Please note that extreme weather conditions may force changes to the advertised schedule. Insight Cruises reserves the right, without penalty, to make changes in the published itinerary whenever, in Insight Cruises’ judgment, conditions warrant, or if Insight Cruises deems it necessary for the comfort, convenience, or safety of our participants.
 

PHOTOGRAPHY

Participants on Insight Cruises tours may be photographed for educational and promotional purposes.
 

SMOKING POLICY

Smoking is not allowed aboard buses or during any indoor group activity.
 

RESPONSIBILITY STATEMENT, LIABILITY, AND DISCLAIMER

The Sky & Telescope Eclipse August 2017 event is managed by Insight Cruises, hired as an independent contractor. Insight Cruises acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither Sky & Telescope nor Insight Cruises shall be held liable for personal injury, death, property damage or accident, delay, or irregularity arising out of any act or omission of these suppliers. Sky & Telescope and Insight Cruises reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of our participants.

If any tour member chooses not to participate in any included activity or meal, there will be no refund for that unused portion of the tour. If any tour member leaves or is removed from the tour, a refund only for refundable unused services shall be made.

Sky & Telescope and Insight Cruises reserve the right, without penalty, to decline to accept any person as a participant. Insight Cruises reserves the right to require any participant to withdraw, at the participant’s own expense, from the event at any time, when such action is determined by Insight Cruises’ staff to be in the best interests of the health, safety, or general welfare of the group or the individual participant; Insight Cruises will then refund the recoverable portion of the total amount paid that corresponds to the cost of unused services and/or accommodations, if applicable. Sky & Telescope and Insight Cruises accept no liability for the purchase of non-refundable airline tickets to the tour departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant.

Dates, schedules, and program details, although provided in good faith based on information available at the time of publication of the flyer(s) or the website, are subject to change and revision. Neither Insight Cruises or Insight Cruises’ partners, co-producers, sponsors, or agents accept liability for cancellation penalties or change fees related to domestic or international airline tickets purchased independently in conjunction with Insight Cruises’ events.

AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:

The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this event, as well as the terms and conditions of application and participation as set forth in the event brochure and/or these webpages, and recognizes and accepts any risk associated with the event and the conditions, including the refund policy, set forth above. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel, including but not limited to the hazards of various modes of transportation, forces of nature, force majeure, acts or omissions of foreign governments, terrorism, civil unrest, war or insurrection, theft, illness, disease, strikes, and damage to person or property due to the negligent acts or omissions of event staff or others. In consideration of, and as part payment for, the right to participate in the event, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release Sky & Telescope and Insight Cruises and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this event, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of event staff or other related persons or entities. In addition, by registering for this event, the applicant certifies that he or she is mentally and physically capable of full participation in this event.

BY REGISTERING FOR THIS TOUR, THE PARTICIPANT AGREES TO THE RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER AND THE TERMS AND CONDITIONS HEREIN.