The following information will help you book your Bright Horizons 5 cruise effectively and efficiently. Please read all the information carefully before completing the reservation form. At approximately four to five weeks prior to sailing you will receive your tickets. Only passengers booked through InSight Cruises will be able to participate in the Bright Horizons 5 Program.
HOW TO BOOK:
Select Plan I, II, III, IV, or V
Cabin prices vary by the category and type of accommodation you select. Some cabins can accommodate a third and/or fourth person. A limited number of cabins for the Physically Challenged (PC) are available upon request. You have five (5) options when choosing how to sail with us:
(I) TWO PERSONS SHARING THE SAME CABIN: Double occupancy means that two passengers will be sharing the same cabin. All cabins have either two lower beds, or beds that may convert to a double or queen-size or king-size bed.
(II) TRIPLE OCCUPANCY: If three family members or friends wish to share the same cabin, they may do so. The third passenger rates are listed in the pricing information (see next column).
(III) SHARE FARES: This plan is for passengers who are coming on Bright Horizons 5 by themselves and wish to share a cabin with another passenger in our group. If you wish to share a room/cabin, we will do our best to find a roommate. If you are matched with a non-smoking roommate, it is mutually agreed that you cannot smoke in your room/cabin. If a roommate cannot be found, the single rate will be charged. If we are able to find you a roommate, the prices are the same as the per person double occupancy rates. Be sure to select "yes" on the online booking form question that asks "Do you want to share a room with another InSight Cruiser? (This is called our Share program.)" NOTE: Share cabin assignments are generally done at time of ticket issuance, only — and shared cabin assignments are subject to change. If you can be matched, you will be matched with members of the same gender, and we factor in age and geography where possible.
(IV) SINGLE OCCUPANCY: If you would like to be the sole occupant of a cabin, there is a single-occupancy upcharge. The price varies by cabin category. Please see the table below.
(V) PHYSICALLY CHALLENGED (PC): The ship has a very limited number of specially equipped cabins for the Physically Challenged. Please let us know your specific needs.
In order for you to be a confirmed attendee we must have a fully completed Booking Form along with your per-person deposit. A link to the Booking Form can be found at the bottom of this page. (Alternatively, you may call us at 650-787-5665 to complete this Form.)
All cruise prices are subject to change until your booking is confirmed. We will notify you of any price changes, and await your acceptance, before your reservation is considered "booked" and confirmed. Either party may cancel the booking within 14 days of initial deposit, with no penalty, for any reason. We'll send you an email confirmation (if you provide us with your email address) and an itemized invoice ("DEPOSIT AND FINAL PAYMENT CONFIRMATION") via mail/post within three (3) business days of your deposit. You must return a signed copy of your DEPOSIT AND FINAL PAYMENT CONFIRMATION form within 30 days of booking or your cruise reservation is subject to cancellation. If you do not return this form by the FINAL PAYMENT date, your cruise reservation will automatically be cancelled and cancellation penalties will be assessed. You will be sent reminders via email and by phone before your reservation is cancelled. Passengers typically receive cabin assignments upon booking but these cabin assignments are subject to change.
FULL PAYMENT is due on July 1, 2009 ("FINAL PAYMENT Deadline") (or, if you book after July 1, at the time of booking). Passengers are not confirmed on the manifest and cruise tickets are not issued until your account is paid in full.
FOREIGN SHIPPING FEES and ADDITIONAL PAYMENT INFORMATION: There is a foreign shipping charge of $60 (to cover the shipping of your cruise tickets) per foreign residence ($35 per Canadian residence).
Payments may be made by check, money order or major credit card (Visa, Master Card, Discover, Diners Club, or American Express). Checks are to be made payable to Int'l Technology Conferences, in U.S. dollars only, and drawn on a U.S. bank. There is a $25 charge for returned checks.
IDENTIFICATION REQUIREMENTS: A Passport (valid through April 1, 2010) is required. Non-U.S. citizens residing in the United States will need valid Alien Registration (green) cards as well. All others must have valid passports and any required visas when boarding the vessel. All travel documents such as passports, visas, proof of citizenship, etc., that are required for embarkation, disembarkation at the ports of call, and re-entry into the United States are the responsibility of the passenger. Non-U.S. citizens are asked to check with government agencies, embassies or consulates to determine documentary requirements. You may be denied boarding without proper proof of citizenship.
Along with many thousands of American travelers, we rely on Zierer Visa Service for our visas (we are not affiliated with Zierer, we are simply happy customers).
PROGRAM CANCELLATIONS and REFUNDS: The Bright Horizons Cruise Conference fee is subject to the following cancellation fees: $95 if canceling before January 1, 2009; $195 if canceling from January 1, 2009 to July 1, 2009; $395 if canceling between July 1 and September 15; ; no refunds offered if cancelling after September 15, 2009. These cancellation fees, however, are applied to any future InSight Cruise!
CRUISE CANCELLATIONS, REFUNDS, INSURANCE and CHANGES: Any cancellation or any change of status (or request for a change in status) which relates to your booking must be transmitted, AS SOON AS POSSIBLE, to InSight Cruises in writing. If you have purchased insurance, and there is an unnecessary delay in notifying us of your change in status, your "cancellation date" will be affected and will likely adversely affect your insurance reimbursement.
From the 14th day after booking, a Cancellation Processing Fee of $150 per person will be assessed (but will be applied towards any future InSight Cruise). Name changes are generally not permitted by the cruiselines. Per person cruise cancellation fees are based on date of notice to InSight Cruises (via in writing or email):
NOTE: "Departure Date" also incorporates any cruiseline air and/or purchased cruiseline pre-cruise hotel stays. Please understand that there will be no exceptions to our cancellation policy.
To protect against cancellation penalties, Trip Cancellation & Interruption Insurance is available and strongly recommended. 
InSight Cruises provides access to this insurance; a TripInsurance.com Enhanced Protection brochure, Access America's Deluxe Plan brochure, and/or Access America's Cancel Anytime brochure are included with you initial invoice. We like Access America for those over 65 as Access America is "first payor"; TripInsurance.com is, by and large, less expensive and offers, for $30 extra, trip cancellation or interruption due to unforseen business reasons. Access America's Cancel Anytime only provides 80% cash back whereas both Access America's Deluxe and TripInsurance.com's Enhanced Protection provide 100% coverage. Further, Cancel Anytime must be purchased within 14 days of your initial deposit.
AIR TICKETS PURCHASED INDEPENDENTLY OF THE CRUISE: We urge you to check airline cancellation penalties before purchasing airline tickets since international departure times and flights can change. Neither Scientific American nor InSight Cruises accepts liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with this cruise.
AIR ADD-ONS: Airfare from most major North American cities is available through Crystal Cruises. InSight Cruises passes on Crystal Cruises costs plus adds a $50 per person service fee. Please call or email us for an exact quote. In most cases, however, you will find better rates on your own. The advantage of booking flights through the cruiseline is that they take responsibility for getting you on the ship. For mid-winter cruises, when flights are occasionally cancelled, this is an added measure of comfort!
ITINERARY CHANGES: InSight Cruises reserves the right to substitute hotels, if necessary. Please note that weather conditions may force changes to the advertised sailing schedule. The ship’s captain has the authority to change the ship’s schedule.
SMOKING POLICY: Smoking is not allowed aboard ship, except in designated areas, or during any group activity.
CABIN TYPE |
SINGLE RATE* |
DOUBLE RATE* |
|
$3,218.75 |
$2,575 |
||
$3,537.50 |
$2,830 |
||
$3,706.25 |
$2,965 |
||
$4,806 |
$3,560 |
||
$5,042.25 |
$3,735 |
||
$11,112.50 |
$6,350 |
||
$16,010 |
$8,005 |
||
$28,010 |
$14,005 |
*All "DOUBLE RATEs" are PER PERSON based on double occupancy. SINGLE RATEs are capacity controlled by Crystal Cruises and subject to change or withdrawal at any time at the discretion of Crystal Cruises Inc. Fourteen days after your deposit has been taken, however, your cruise rate is locked in.
DEPOSIT: Varies by cabin category (10% of the total per person fare for guests booked in categories AA–E or 20% of the total per person fares for guests booked in categories CP–PH) and is due at time of booking.
CRUISE PRICES SUBJECT TO CHANGE: All cruise prices are subject to change. We will notify you of any price changes, and await your acceptance, before your reservation is considered "booked". Either party may then cancel the booking within 14 days of initial deposit, with no penalty, should a quoted price change OR a price be printed in error but subsequently disclosed to the other party within 14 days of deposit. (Errors not caught are considered binding after 14 days of the deposit date.) Due to fluctuations in oil prices, the fuel surcharge may change.
BRIGHT HORIZON EDUCATIONAL PROGRAM PRICING: The Conference fee is $1,275. Anyone booked with InSight Cruises who does not wish to participate in our Conference can simply enjoy their luxurious cruise during our lectures (they are welcome to attend the three parties and any other events that start at 6pm or later) and need not pay this additional fee.
PORT CHARGES, TAXES, FUEL SURCHARGE, and GRATUITIES: Port charges, taxes, and government fees are $285 per person and are in addition to the cruise pricing (these fees are subject to minor change). Crystal also charges, onboard, approximately $10 per person per day for gratuities. There is a $12 per person per day fuel surcharge.
3rd PERSON RATE: ages 11 and older: $2,575; under 11 years old: $1,287.50.
ALUMNI DISCOUNTS: A $25 discount is given for each previous InSight Cruise attended. Minimum discount is $50 per person for previous InSight Cruisers. Maximum discount is 10%.
WHAT'S INCLUDED IN THE CRUISE & CONFERENCE COSTS:
WHAT'S NOT INCLUDED:
PHOTOGRAPHY: Participants on InSight Cruises may be photographed for educational and promotional purposes.
Need help? Have questions?
Would you like to book voice-to-voice?
Please give us a call: 650-787-5665
READ CAREFULLY:
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Bright Horizons are managed by InSight Cruises, hired as an independent contractor. InSight Cruises acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither Scientific American nor InSight Cruises shall be held liable for personal injury, death, property damage or accident, delay, or irregularity arising out of any act or omission of these suppliers. Scientific American and InSight Cruises reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of our participants.
Scientific American and InSight Cruises also reserve the right, without penalty, to decline to accept any person as a participant, or to require any participant to withdraw from the event at any time, when such action is determined by InSight Cruises staff to be in the best interests of the health, safety, or general welfare of the group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and/or accommodations be refunded, if applicable. Scientific American and InSight Cruises accept no liability for the purchase of non-refundable airline tickets to the cruise departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant.
Dates, schedules, and program details, although provided in good faith based on information available at the time of publication of the brochure or catalog, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth (left), the schedule of activities for this event, as well as the terms and conditions of application and participation as set forth in the event brochure and/or these webpages, and recognizes and accepts any risk associated with the event and the conditions, including the refund policy, set forth above. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of event staff or others. In consideration of, and as part payment for, the right to participate in the event, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release Scientific American, their officers, employees, representatives or agents, and Insight Cruises and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this event, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of event staff or other related persons or entities. In addition, by registering for this event, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.
BY REGISTERING FOR A BRIGHT HORIZONS CRUISE, THE PARTICIPANT AGREES TO THE RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER AND THE TERMS AND CONDITIONS HEREIN.
InSight Cruises (CST# 2065380-40)
561 Windsor Drive
Menlo Park, CA 94025
Phone: (650) 787-5665
Email: neil@InSightCruises.com
264 S. Meridith Ave., Pasadena, CA 91106 • 650-787-5665 • Copyright 2009 © InSight Cruises
