The following information will help you book your Galapagos cruise effectively and efficiently. Please read all the information carefully before completing the reservation form. At approximately four to five weeks prior to sailing you will receive your tickets. Only passengers booked through InSight Cruises will be able to participate in the Galapagos Program.
HOW TO BOOK:
Select Plan I, II, III, or IV
Cabin prices vary by the category and type of accommodation you select. Some cabins can accommodate a third and/or fourth person. You have four (4) options when choosing how to sail with us:
(I) TWO PERSONS SHARING THE SAME CABIN: Double occupancy means that two passengers will be sharing the same cabin. All cabins have either two lower beds, or beds that may convert to a double or queen-size or king-size bed.
(II) TRIPLE OCCUPANCY: If three family members or friends wish to share the same cabin, they may do so. The third passenger rates are listed in the pricing information (see next column).
(III) SHARE FARES: This plan is for passengers who are coming on this Galapagos cruise by themselves and wish to share a cabin with another passenger in our group. If you wish to share a room/cabin, we will do our best to find a roommate. If you are matched with a non-smoking roommate, it is mutually agreed that you cannot smoke in your room/cabin. If a roommate cannot be found, the single rate will be charged. If we are able to find you a roommate, the prices are the same as the per person double occupancy rates. Be sure to select "yes" on the online booking form question that asks "Do you want to share a room with another InSight Cruiser? (This is called our Share program.)" NOTE: Share cabin assignments are generally done at time of ticket issuance, only — and shared cabin assignments are subject to change. If you can be matched, you will be matched with members of the same gender, and we factor in age and geography where possible.
(IV) SINGLE OCCUPANCY: 100% single premium for all cabins.
In order for you to be a confirmed passenger we must have a fully completed Booking Form along with your per-person deposit. A link to the Booking Form can be found at the bottom of this page. (Alternatively, you may call us at 650-787-5665 to complete this Form.)
All cruise prices are subject to change. You will be notified of any price changes before your reservation is considered "booked". Fourteen days after your deposit has been taken, your cruise rate is locked in. We'll send you an email confirmation (if you provide us with your email address) and an itemized invoice (via mail or post) within 48 hours of your deposit. Passengers will receive cabin assignments upon booking but these cabin assignments are subject to change. You must return a signed copy of your itemized invoice in order to be issued tickets by the cruiseline. If you do not return a signed invoice your cruise reservation is subject to cancellation.
FULL PAYMENT is due on August 15, 2009 ("FINAL PAYMENT Deadline") (or, if you book after August 15, at the time of booking). Passengers are not confirmed on the manifest and cruise tickets are not issued until your account is paid in full.
IDENTIFICATION REQUIREMENTS: A Passport (valid through November 3, 2010) is required. Non-U.S. citizens residing in the United States will need valid Alien Registration (green) cards as well. All others must have valid passports and any required visas when boarding the vessel. All travel documents such as passports, visas, proof of citizenship, etc., that are required for embarkation, disembarkation at the ports of call, and re-entry into the United States are the responsibility of the passenger. Non-U.S. citizens are asked to check with government agencies, embassies or consulates to determine documentary requirements. You may be denied boarding without proper proof of citizenship.
Along with many thousands of American travelers, we rely on Zierer Visa Service for our visas (we are not affiliated with Zierer, we are simply happy customers).
CRUISE CANCELLATIONS, REFUNDS, INSURANCE, and CHANGES: Any cancellation or any change of status (or request for a change in status) which relates to your booking must be transmitted, AS SOON AS POSSIBLE, to InSight Cruises in writing. If you have purchased insurance, and there is an unnecessary delay in notifying us of your change in status, your "cancellation date" will be affected and will likely adversely affect your insurance reimbursement.
From the 14th day after booking, a Cancellation Processing Fee of $150 per person will be assessed (but will be applied towards any future InSight Cruise). Name changes are generally not permitted by the cruiselines. Per person cruise cancellation fees are based on date of notice to InSight Cruises (via in writing or email):
Please understand that there will be no exceptions to our cancellation policy.
To protect against cancellation penalties, Trip Cancellation & Interruption Insurance is available and strongly recommended. 
InSight Cruises provides access to this insurance; TripInsurance.com Enhanced Protection brochure and Travel Guard's Platinum Coverage brochure are included with you initial invoice. We like Travel Guard for those over 65 who rely on Medicare as Travel Guard is "first payor"; TripInsurance.com is less expensive and offers, for $30 extra, trip cancellation or interruption due to unforseen business reasons. 
Travel Guard, on the other hand, offers Cancel for Any Reason for a 50% premium surcharge. TripInsurance.com is only available for U.S. and Canadian residents. Trip Cancellation payments are not refundable. Celebrity Cruises offers insurance as well.
AIR TICKETS PURCHASED INDEPENDENTLY OF THE CRUISE: We urge you to check airline cancellation penalties before purchasing airline tickets since international departure times and flights can change. InSight Cruises accepts liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with this cruise.
AIR ADD-ONS: Airfare from most major North American cities is available through Celebrity Cruises. InSight Cruises passes on Celebrity Cruises air costs plus adds a $50 per person service fee. Please call or email us for an exact quote.
ITINERARY CHANGES: InSight Cruises reserves the right to substitute hotels, if necessary. Please note that weather conditions may force changes to the advertised sailing schedule. The ship’s captain has the authority to change the ship’s schedule.
CABIN TYPE |
DOUBLE RATE* |
|
|
CATEGORY XO |
$4,199 |
|
|
CATEGORY XD |
$4,299 |
|
$4,499 |
||
$5,999 |
*All "DOUBLE RATEs" are PER PERSON based on double occupancy.
FOREIGN SHIPPING FEES and ADDITIONAL PAYMENT INFORMATION: There is a foreign shipping charge of $60 (to cover the shipping of your cruise tickets) per foreign residence ($35 per Canadian residence).
Payments may be made by check, money order or major credit card (Visa, Master Card, Discover, Diners Club, or American Express). Checks are to be made payable to Int'l Technology Conferences, in U.S. dollars only, and drawn on a U.S. bank. There is a $25 charge for returned checks.
DEPOSIT: $1,000 per person is due at time of booking.
TAXES and QUITO, ECUADOR EXIT FEE: Taxes are $100. There is a $40.80 exit fee in Quito that must be paid in cash. These fees are subject to minor change.
3rd PERSON RATE: Please call for a price quote.
SMOKING POLICY: Smoking is not allowed aboard ship, except in designated areas, or during any group activity.
WHAT'S INCLUDED IN THE CRUISE:
WHAT'S NOT INCLUDED:
Need help? Have questions?
Would you like to book voice-to-voice?
Please give us a call: 650-787-5665
READ CAREFULLY:
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
InSight Cruises acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. InSight Cruises shall not be held liable for personal injury, death, property damage or accident, delay, or irregularity arising out of any act or omission of these suppliers. InSight Cruises reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of our participants.
InSight Cruises also reserve the right, without penalty, to decline to accept any person as a participant, or to require any participant to withdraw from the event at any time, when such action is determined by InSight Cruises staff to be in the best interests of the health, safety, or general welfare of the group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and/or accommodations be refunded, if applicable. InSight Cruises accept no liability for the purchase of non-refundable airline tickets to the cruise departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant.
Dates, schedules, and program details, although provided in good faith based on information available at the time of publication of the brochure or catalog, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth (left), the schedule of activities for this event, as well as the terms and conditions of application and participation as set forth in the event brochure and/or these webpages, and recognizes and accepts any risk associated with the event and the conditions, including the refund policy, set forth above. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of event staff or others. In consideration of, and as part payment for, the right to participate in the event, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release Scientific American, their officers, employees, representatives or agents, and Insight Cruises and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this event, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of event staff or other related persons or entities. In addition, by registering for this event, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.
BY REGISTERING FOR THIS GALAPAGOS CRUISE, THE PARTICIPANT AGREES TO THE RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER AND THE TERMS AND CONDITIONS HEREIN.
InSight Cruises (CST# 2065380-40)
264 S. Meridith Ave.
Pasadena, CA 91106
Phone: (650) 787-5665
Email: neil@InSightCruises.com
264 S. Meridith Ave., Pasadena, CA 91106 • 650-787-5665 • Copyright 2009 © InSight Cruises
